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Choosing the right paper shredder for your office

There are certain office products that you simply cannot do without in order to keep your business running smoothly. In particular, paper shredders are a vital part of security. When purchasing a paper shredder for your office, it is important to not only understand the significance of such equipment, but also to know how to select the right one. 

The benefits of shredding

Office paper shredders are valuable due to the fact that they provide protection for important business documentation and client information. Other benefits include:

• Enhanced security – criminals and competitors are not above sifting through trash to obtain information. Unlike tossing valuable documents in the trash can, shredding keeps these papers away from prying eyes forever. A heavy duty paper shredder may also have the capability to shred tape cassettes and discs, which helps you protect all company and client information regardless of format.
• Cost reduction – by investing in a privately owned shredder as opposed to hiring a shredding service, you save a considerable amount of money. Also, some information leaks have been linked to such outsourced services in the past.
• Waste management – paper container capacity is increased by even a light duty paper shredder, and your offices remain organized and clean.
• Environmentally friendly – shredded paper can be reused as packing material and is much more environmentally friendly than Styrofoam.
• Legal obligation – while your organization may not be bound legally to destroy documents, protecting client privacy will go far in protecting your bottom line.

Variety of cuts

When shopping for a paper shredder, there are a number of things that need to be taken into consideration, such as:

• The amount of shredding to be done each day
• The number of sheets to be shredded at a time
• The number of people using the shredder

You must also become familiar with the variety of cut types that are available, in order to choose the one that best suits your needs:

• Straight or strip cut – this type of shredder cuts the paper into long strips from 3/8” to 1/16” and offers the lowest level of security.
• Cross or confetti cut – with a cross cut paper shredder, the paper will be cut diagonally in opposite directions, resulting in small diamond pieces. These shredders offer a high level of security and effectively minimize waste.
• Micro cut – with this shredder type, micro blades make very fine cuts in the paper, which make reconstruction practically impossible. Micro cut shredders offer even more security than cross cut paper shredders and produce highly compacted waste as well.
• High security cut – high security shredders offer the greatest level of protection and are ideal for the disposal of classified and top secret documents with a cut size of 1/32” by 3/16”.

Today, more and more people are falling victim to identity theft. Whether you are looking to protect yourself, your company or your clients, a paper shredder is the ideal solution. With so many cost effective shredders available, finding one to meet your needs and fit your budget is an easy task.  Shredders


Robert Doyle